Eindhoven Pride Parade 2027 Participant Regulations

In the event of any discrepancies or disputes regarding these regulations or their translation, the Dutch version shall prevail.

Safety comes first. Therefore, all agreements in this document must be observed by the participants. Each participating group shall appoint one contact person, who maintains contact with the Eindhoven Pride Foundation. This contact person is also responsible for communicating the agreements to the other participants of the group.

If, after reading the text below, you still have questions, please do not hesitate to contact us at parade@eindhovenpride.nl.

Planning
Registration / Advisory Committee
Categories / Rates
Allocation of positions in the parade
Sponsor code
Payment and cancellations
Subletting
Participant meeting
Passengers
Interaction with visitors
Participation Prizes Parade
Traffic and other regulations
Registration participants

1. PLANNING

Participants shall adhere to the planning regarding dates and times as communicated by the Eindhoven Pride Foundation. Due to special circumstances, these may be subject to change. Should this occur, the Eindhoven Pride Foundation cannot be held liable for any damages resulting from such changes.
In case of changes, the participant has no right to withdraw from participation. The following dates are important in the run-up to the parade:

The end of October 2026 – Opening of registration period
31 January 2027 – End of registration period
The beginning February – Online announcement of participants
31 March 2027 – Deadline for payment of registration fee and submission of registration form
15 May 2027 Closing of registration form on the website
22 May 2027 – Mandatory participants’ meeting and deadline for submission of waiver
12 June 2027 – Eindhoven Pride 2027

2. REGISTRATION

Interested parties register via the website www.eindhovenpride.nl. This is possible until 31 January 2027 at. After this, the board of the Eindhoven Pride Foundation meets to assess the registrations.
In doing so, the objectives of the Eindhoven Pride Foundation are used as a guideline:

The interested party is committed to the entire rainbow community;
The interested party is (among others) active in Eindhoven;
The interested party gives substance to the theme of the Pride.

In addition, the board takes into account, among other things:

The interested party is able to attend the mandatory meeting on 22 May 2027;
The interested party uses emission-free vehicles or compensates emitted greenhouse gases in a sustainable way;
The participation of this interested party contributes to the promotion of the acceptance and integration of the rainbow community.

3. CATEGORIES AND RATES

Participation categories and corresponding rates are listed in the table below; the explanation is below the table. The prices shown are exclusive of VAT.

LGBTI+ non-profit organizations
Such as: LGBTIQA+ sports clubs, LGBTIQA+ choirs, LGBTIQA+ community groups, LGBTIQA+ advocacy associations, and informally organized citizens.

Participation fee: € 100
Maximum percentage of participants: 80%

LGBTI+ profit organizations
Such as: LGBTIQA+ hospitality venues, LGBTIQA+ parties, and LGBTIQA+ shops.

Participation fee: € 325
Maximum percentage of participants: 50%

LGBTI+ employee associations
Participation fee: € 650
Maximum percentage of participants: 40%

Non-profit/groups (Eindhoven)
Groups are non-profit organizations that make a joint registration.

Participation fee: € 150
Maximum percentage of participants: 60%

Non-profit (outside Eindhoven)

Participation fee: € 325
Maximum percentage of participants: 40%

Profit companies/groups
Groups are collaborations between for-profit companies, for example: Stratumseind or DommelDistrict.

Participation fee: € 1.000
Maximum percentage of participants: 20%

Main sponsor
Included in sponsorship agreement

Sponsor
Included in sponsorship agreement

Subsidy provider
Included

There are three ways to participate in the Pride Parade. No later than 31 March 2027, the category choice must be communicated to the Eindhoven Pride Foundation. If you choose category 3, an indication of the type of vehicle must also be provided.

Category 1: A walking group of at least 10 and at most 75 people. No non-motorized or motorized vehicles may be used, except for personally necessary vehicles such as (electric) wheelchairs and walkers.

Category 2: A walking group of at least 10 and at most 75 people. A maximum of three non-motorized vehicles may be used, such as (cargo) bicycles, handcarts, or go-karts. Personally necessary vehicles such as (electric) wheelchairs and walkers are not counted as part of the three non-motorized vehicles. Vehicles such as (cargo) bicycles may be electrically assisted.

Category 3: A walking group of at least 10 and at most 75 people. A maximum of one motorized vehicle and two non-motorized vehicles as described in category 2 may be used. The motorized vehicle may be a float. In this category, the walking group is optional; if the participant participates with a walking group together with the motorized vehicle, the participants on the vehicle are not counted in the minimum and maximum requirement of the walking group. Motorcycle groups also fall under this category; a maximum of 25 motorcycles may participate in one entry.

4. ALLOCATION OF POSITIONS IN THE PARADE

There is only limited space regarding the number of participants. If the number of registrations exceeds the number of places that can be granted, the participants will be determined by the Eindhoven Pride Foundation as follows:

Connection with Eindhoven;
Connection with the rainbow community;
Climate neutrality of the participation;
The participation of this interested party contributes to the promotion of the acceptance and integration of the rainbow community.

The organization does not allow organizations that do not support (a part of) the rainbow community. Therefore, groups that do not support certain people within the rainbow community are by definition disqualified from participation.

5. SPONSOR CODE

All participants are allowed to display their own logo without restriction. To cover the costs of (non-)motorized vehicles, participants may independently enter into sponsorship agreements.

Participants in category 1, however, are not allowed to display sponsor expressions.
Participants in categories 2 and 3 may place a maximum of two sponsor expressions of 1 by 1 meter per non-motorized vehicle. In addition, participants in category 3 may place up to four sponsor expressions on both sides of the (non-)motorized vehicle (two per side), each with maximum dimensions of 1 by 1 meter.

A sponsor may support a maximum of three groups in the parade. Participants must inform the sponsor of this when submitting the sponsorship request. Once a sponsorship agreement has been concluded, the participant must inform the Eindhoven Pride Foundation by e-mail. If more than three groups register the same sponsor, the registration date and time as recorded by the Eindhoven Pride Foundation shall be binding. The first three registrations will be honored, unless the sponsor itself chooses which three participants it wishes to sponsor.

For LGBTIQA+ employee associations, the “pink association/department” is the participant, not the parent company. Expressions of the parent company do not fall under the above sponsor rule.

If, at the start, it appears that participants do not comply with the sponsor code, they may be asked to remove the expressions. Upon refusal, the participant may be excluded from participation, without refund of the registration fee.

If you are unsure whether your sponsorship plans comply with these rules, please contact info@eindhovenpride.nl.

6. PAYMENT AND CANCELLATIONS

Each participant receives an invoice for the registration fee, which must be paid in full before 31 March 2027. By paying the invoice, the participant agrees to these participant regulations.

If the participant does not comply with this payment obligation, the Eindhoven Pride Foundation may revoke the right to participate. Pay on time to be assured of participation.

A registration cannot be canceled without consequences. Cancellations must be submitted in writing or by e-mail before the payment deadline expires. In case of cancellation after the payment deadline, the right to a refund of the registration fee lapses.

7. SUBLETTING

The registration is in the name of the participant and may not be transferred to another organization. If another organization mans the walking group or vehicle, it will be excluded from participation and no refund of the registration fee will take place.

8. PARTICIPANT MEETING

On 22 May 2027, a mandatory meeting will be organized for all participants. At least one representative of each participant must be present. During this meeting, we will share important information to ensure the parade runs smoothly and safely, making attendance essential.

Based on the data provided at registration, a waiver declaration will be drawn up, which must be signed and submitted during the meeting on 22 May 2027. Do not forget to bring valid identification (ID, passport, or driver’s license). If you are not authorized to sign on behalf of your organization, also provide a written authorization from the authorized signatory (or signatories) including: name, signature, and a statement that the meeting attendee is authorized.

Note: If no representative of the participant is present at this meeting, the Eindhoven Pride Foundation may revoke the right to participate. Refund of the registration fee is then no longer possible.

9. PASSENGERS

Passengers must be informed of the applicable rules (see point 11) and are required to comply with them. Participants may ask their passengers for a contribution, but the sale of tickets for profit is not permitted.

10. INTERACTION WITH VISITORS

Interaction between participants and visitors is encouraged. Participants may only distribute, on behalf of their organization or parent company, information (flyers) and small gifts such as stickers, sweets, soap bubbles, fans, tattoos, etc. These gifts may contain the company logo and may only be given to visitors who wish to receive them. To protect the environment, scattering into/toward the audience is not allowed.

11. PARTICIPATION PRIZES PARADE

During the parade, prizes will be awarded to participants by a jury and by the public. Participants automatically have a chance to win a prize and take part in the award ceremony. If a participant does not wish to take part in this part, they must notify the Eindhoven Pride Foundation. They can indicate this during registration.

12. TRAFFIC RULES AND OTHER REGULATIONS

The vehicle must have at least third-party liability insurance.
Participants are required to start and finish at the designated location and to complete the parade without stopping or turning around.
Participants must comply with the rules and must immediately and fully follow the instructions of the organization, traffic controllers, and emergency services at all times.

By paying the registration fee, participants agree to these participant regulations. The signed waiver declaration must be submitted no later than 22 May 2027 by e-mail or during the meeting (see appendix “Waiver Declaration”).

Driver (motorized) vehicle and attendants:
Vehicles that, at the start, appear not to meet the requirements or do not correspond with the information provided by the participant about the vehicle(s) and/or drivers, may be disqualified before the start, making participation in the parade impossible. In this case, there is no right to a refund of the registration fee, and the Eindhoven Pride Foundation cannot be held liable.

Vehicles must be safe, well-maintained, and easy to steer and control (on the route) during the parade.
Maximum dimensions: height 4.00 meters, width 2.55 meters, length 16.50 meters (the length applies to the entire vehicle or combination). Vehicles exceeding these dimensions must request approval from the board of the Eindhoven Pride Foundation.
The driver of the vehicle must hold a valid, legally required driver’s license for the type of vehicle.

All vehicles carrying passengers must have a solid railing around the entire perimeter at a minimum height of 100 centimeters. The space between the railing and the floor must be sufficiently enclosed to prevent any risk of falling.
If there is no railing, there must be a handhold available for every passenger.
If a railing or handhold is not possible, or if the location of a certain passenger requires it, a passenger may be secured with safety gear. If the participant intends to do this, the participant must contact the Eindhoven Pride Foundation in writing no later than 21 May 2027.

A maximum of 1.5 people per free square meter may stand on a truck. For buses and other vehicles, the maximum number of persons applies, provided that the existing seats are used; otherwise, the above-mentioned maximum also applies.

Overhanging structures are only permitted after consultation. If the participant intends to include these, they must contact the Eindhoven Pride Foundation in writing no later than 21 May 2027.

The driver of each vehicle must have an unobstructed view all around, free from obstructions such as passengers, decorations, or sound installations.
The maximum speed during the parade is 2 km/h, with a target of 1 km/h.

Motorized vehicles must be accompanied during the parade by walkers at the left front, left rear, right front, and right rear of the vehicle, and at each turning point, walking one meter from the vehicle. Walkers are required to wear safety vests and must prevent contact between the vehicle and visitors. The participant is responsible for arranging the walkers and the safety vests.

The contact person during the parade must be at least 18 years old at the time of the parade. The Eindhoven Pride Foundation reserves the right to check identification. Failure to show identification may result in withdrawal of participation rights. Refund of the registration fee is then not possible.

Vehicle attendants during the parade must be at least 16 years old at the time of the parade. The Eindhoven Pride Foundation reserves the right to check identification. Failure to show identification may result in withdrawal of participation rights. Refund of the registration fee is then not possible.

Safety:
All participating motorized vehicles must have at least one approved fire extinguisher of at least 6 kilograms, in a visible and accessible location.
Motorized vehicles longer than 12 meters must have a second fire extinguisher of at least 6 kilograms, placed as far apart as possible in visible, accessible places.
Getting on or off a category 3 vehicle during the Pride Parade is strictly prohibited.

Decoration and design:
All decorations and expressions must be (applied) fireproof. Balloons may not be filled with (lightly) flammable gases.
There is no dress code, but genitals may not be visible and no sexual acts may take place.
Fireworks are prohibited.
Smoke machines are permitted, but may not obstruct the view of participants, bystanders, or emergency services.
If a generator is used, it must be placed safely and properly cordoned off. Refueling is only allowed during setup and when cold; refueling during the parade is strictly prohibited.
Confetti and streamers are allowed, provided they are biodegradable and not used on trees or greenery.
Participants may only distribute, on behalf of their organization or parent company, information (flyers) and small gifts such as stickers, sweets, soap bubbles, fans, etc. These gifts may contain the company logo and may only be given to visitors who wish to receive them. To protect the environment, scattering into/toward the audience is not allowed.
The sound level of amplified music and/or voice must not exceed 70 dB(A) measured at the nearest inhabited façade, and 90 dB(A) at the mixing console.
Sound sources must be positioned in such a way that noise disturbance for local residents is kept to a minimum. The organization measures the volume and may disqualify participants for future events in case of exceedance.
A toilet on the vehicle is allowed, provided it is discreetly positioned.

General:
Any costs arising from third-party claims, such as fines or damage to public property caused by the participant, will be recovered from the participant.
Do not throw waste on the street! Please collect it; a collection point will be available at the finish. Participants in category 2 and category 3 are advised to bring garbage bags on their vehicle.

Alcohol is permitted during the parade. The contact person, vehicle attendants, and drivers of vehicles (including non-motorized ones) may not consume alcohol before or during the parade. The organization reserves the right to conduct breath tests. Refusing a breath test may lead to exclusion from participation. Refund of the registration fee is then not possible.

If a participant allows alcohol consumption within their group, the participating organization must provide sufficient drinking water for the people in its group. Note: during the Pride Parade, it can be quite warm, so drinking water is mandatory when alcohol is consumed. Without sufficient drinking water available, alcohol consumption by the participant in question is not permitted.

Drug use is not permitted and may lead to disqualification, including for future editions. Refund of the registration fee is then not possible.

Weapons or objects resembling weapons are not allowed in the parade. Exceptions for service weapons may be made by the board of the Eindhoven Pride Foundation. The participant must contact the Eindhoven Pride Foundation in writing in good time.

The participating organization is responsible for providing sufficient drinking water, sunscreen, and noise-reducing earplugs for the participants.

13. REGISTRATION PARTICIPANTS

The registration form must be submitted no later than 31 March 2027.